Federal Act on Public Procurement (PPA) (PPA)
English is not an official language of the Swiss Confederation. This translation is provided for information purposes only and has no legal force.
Art. 46 Deadlines
1 When setting the deadlines for submitting tenders or requests to participate, the contracting authority shall take account of the complexity of the contract, the probable number of subcontracts and the mode of transmission. 2 The following minimum deadlines apply within the scope of international treaties: a. in an open procedure: 40 days from publication of the invitation to tender for the submission of tenders; b. in a selective procedure: 25 days from publication of the invitation to tender for the submission of requests to participate and 40 days from the invitation to prepare tenders for the submission of tenders. 3 Any extension of these deadlines must be published or notified to all tenderers in good time. 4 Outside the scope of international treaties, the deadline for submitting tenders is generally at least 20 days. In the case of largely standardised goods, work and services, the deadline may be reduced to no shorter than 5 days.
Art. 47 Shortening of the deadlines within the scope of international treaties
1 The contracting authority may reduce the minimum deadlines set out in Article 46 paragraph 2 to no shorter than 10 days in cases of proven urgency. 2 It may reduce the minimum 40-day deadline for submitting tenders under Article 46 paragraph 2 by 5 days if: a. the invitation to tender is published electronically; b. the tender documentation is simultaneously published electronically; c. tenders are received electronically. 3 It may reduce the minimum 40-day period for submitting tenders under Article 46 paragraph 2 to no shorter than 10 days, provided it has published a prior notice with the following content at least 40 days and no more than 12 months before publication of the invitation to tender: a. subject of the intended procurement; b. approximate timeframe for submitting tenders or requests to participate; c. the fact that interested tenderers should inform the contracting authority of their interest in the procurement; d. where the tender documentation can be obtained; e. all
Art. 48 Publications
1 In the open and selective procedure, the contracting authority publishes the prior notice, the invitation to tender, the award and the abandonment of the procedure on an internet platform for public procurement operated jointly by the Confederation and the cantons. It also publishes awards that were made using the direct award procedure for contracts above the applicable threshold for the open or selective procedure. This does not apply to contracts awarded using the direct award procedure in accordance with Annex 5 section 1 letters c and d. 2 The tender documentation is generally made available at the same time and electronically. Access to these publications is free of charge. 3 The organisation commissioned by the Confederation and the cantons to develop and operate the internet platform may impose fees or charges for the contracting authorities, tenderers and other parties that use the platform or associated services. These are based on the number of publications or the scope of
Art. 49 Retention of documents
1 The contracting authorities shall retain the relevant documents concerning an award procedure for at least 3 years from the date of the legally binding award. 2 The documents to be retained include: a. the invitation to tender; b. the tender documentation; c. the minutes of the tender opening; d. the correspondence concerning the award procedure; e. the adjustment logs; f. decisions within the framework of the award procedure; g. the tender selected; h. data to allow the traceability of the electronic processing of a procurement; i. documentation on public contracts within the scope of international treaties awarded using the direct award procedure.
Art. 50 Statistics
1 Within twelve months of the end of each calendar year, the contracting authorities shall compile electronic statistics on the previous year's procurement within the scope of international treaties for the State Secretariat for Economic Affairs (SECO). 2 The statistics shall contain at least the following information: a. the number and total value of the public contracts awarded by each contracting authority, broken down into construction work, supply and service contracts, indicating the relevant CPC or CPV classification; b. the number and total value of the public contracts awarded using the direct award procedure; c. where no data can be provided: estimates of the data referred to under a and b, together with an explanation of the estimation method used. 3 The total value indicated shall include value added tax. 4 SECO's overall statistics are publicly accessible, subject to data protection and the protection of commercial secrecy.